This “netiquette” rule for electronic communications on the network requires that official correspondence be kept in your organization’s approved file structure. It also states that organizations dictate how e-mails in their mailbox should be handled. This statement BEST summarizes which of the following rules that govern the use of modern communication?
A. Keep your e-mail under control
B. Use proper format for official e-mail
C. Use of organizational e-mail accounts
Answer (2)
The best option that summarizes the given statement is 'Keep your e-mail under control', as it emphasizes the importance of managing emails in accordance with organizational policies. This includes maintaining an organized file structure for official correspondence. Proper management ensures efficient communication within the workplace.
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The statement best summarizes the rule: 'Use of organizational e-mail accounts.' This rule underscores the importance of maintaining organizational standards when handling official correspondence through electronic communications.
Here's a detailed explanation:
Purpose: Organizations typically have policies in place regarding how emails and other electronic communications should be managed. This is to ensure consistency, professionalism, and compliance with industry or governmental regulations.
File Structure: Keeping correspondence in the organization's approved file structure helps with organizing, retrieving, and managing official communications effectively. It ensures that all documents are stored according to the organization’s standards.
Handling Emails: Organizations may dictate specific protocols for handling emails, such as archiving important correspondence, deleting sensitive information when necessary, or appropriately labeling emails to indicate importance or confidentiality.
In summary, this rule emphasizes the significance of adhering to organizational guidelines to ensure that communication is managed in a way that maintains both the integrity and accessibility of information across the organization.
